When you decide to work with Horizon, you will receive complete Site Management. Here is a list of services that will save you a lot of time and allow you to focus on your events goals and objectives:
- Personal, one on one contact with one of our National Account Managers
- Extensive consultation about your meeting needs, understanding your organization, the events' objectives and goals, your budget, and understanding your history
- Development of event RFP that is concise, easy to use, and show’s the value of your meeting
- Assistance with an Event Marketing Plan, outlining your goals and timeline
- Initiate the RFP process, coordinate with key properties, Hotel National Sales offices, and City Convention & Visitors Bureaus
- Collect proposals from potential sites
- Answer email and phone solicitation from venues
- Organize proposals into a customized presentation based on your decision making criteria into a neutral format that you can use within your organization
- Review presentation in detail to determine the best options
- Coordinate site visits for you and/or your conference committee
- Experience and enjoy the services from the potential hotels and cities you are considering
- Maximize concessions, perks/benefits for you and your organization
- Based on your recommendation, move forward with the contract negotiation
- Utilize our “buying power” to ensure best group rates available for you and your attendees
- Ensure that all contract terms are fair, flexible, and understandable
- Present finalized contract for signature by your organization and countersigned by the venue
- Ensure reservation systems are online and working, conduct test calls, coordinate with hotel reservations
- Provide regular guest room pick up reports
- Communicate and correct guest reservation issues with hotel
- Facilitate attrition and/or room block changes with you and hotel
- Make introductions to key hotel/ convention center staff, i.e. Catering and Conference Services
- Act as your point person with venues, onsite and preplanning
- Ensure all contract agreement items are fulfilled
- Continual gathering data for future events
- Access to purchase complete General Management, Exhibit & Sponsorship, Event Marketing, Speaker Management, and Registration Processing services.
- Make you look good!
For more information regarding Site Services, please contact Rick Bissonett.
We welcome the opportunity to get to know you and begin a new partnership that will exceed
your expectations!
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